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Installation

⚙️ Installation Instructions​

  • Upload the spd-intranetdesign2-subpages.sppkg file to your App Catalog

  • Navigate to any modern SharePoint site, Click the Settings icon

  • Select “Add an app”, and choose Intranet Design 2 Sub Pages by SharePoint Designs

  • Click Add

  • After installation, go to Site Contents to confirm it's added to the site.

🧪 Testing Instructions​

Note: Upon adding the web part to the page, a free 15-day trial will start automatically.

  1. Navigate to a modern SharePoint page or create a new one.

  2. Edit the page and add the "Design 2 Sub Pages Setup" web part.

  3. Republish the page.

  4. Select a page template from the dropdown: (Departments / Employee Resources / Policies & Procedures)

  5. Click the “Apply Design” button.

    Visible only after selecting a template. >

  6. Do not close the browser. A pop-up will appear to create required lists and libraries with mock data (Applicable only for lists).

  7. After creation, the page will refresh automatically and proceed with adding the necessary web parts and layout.

  8. Once setup is complete, a button will appear to open the newly created page — click it to view your configured site.

🔑 Activating a License Key​

Once your free trial ends, you'll need a license key to continue using the app.

License Activation Steps​

StepActionDetails / Notes
1Go to the app pageNavigate to the SharePoint page where the app is installed.
2Open activation panel- If the trial has expired, you'll see an "Activate" button on the app — click it.

- If the trial is still active and you want to activate it, edit the page → open the Web Part property panel → click "Activate License".

3Launch activation dialogA dialog box will appear prompting for a key.

4Click Get KeyIn the license dialog, click Get Key — this will take you to the payment page in a new tab.
5Purchase the licenseComplete the payment process. Once done, you’ll receive a license key via email. Be sure to check your spam/junk folder if you don't see it.
6Enter and activate the keyGo back to the SharePoint page, paste the license key into the dialog box, and click Activate to complete activation.

✅ Done! Your app is now fully activated.

✅ Expected Behaviour​

A page will be create based on the selection(Home/Departments/Employee Resources/Policies & Procedures)

The following SharePoint Lists are automatically created based on the selection:

  • ManagerMessage (Departments)
  • DepartmentLinks (Departments)
  • Goals (Departments)
  • MeetSMEs (Departments)
  • ResourceLinks (Employee Resources)
  • PolicyLinks (Policies & Procedures)
  • PoliciesFAQs (Policies & Procedures)

The following SharePoint Library are automatically created based on the selection:

  • DepartmentPolicies (Departments)
  • Gallery (Departments)
  • ImportantDocuments (Departments)
  • Newsletter (Employee Resources)
  • Trainings (Employee Resources)
  • BenefitsandPerks (Employee Resources)
  • SOPs (Policies & Procedures)

These lists are pre-filled with demo/mock items for easy testing. No manual configuration required after clicking the Apply template button.

🔍 Validate Each Web Part on the Provisioned Page​

DEPARTMENT PAGE​

WebpartDescription
Welcome Banner- Large hero image with department title and key managers’ profiles to establish context
- Highlights leadership, setting the tone for department-specific content below.
Department Links- Quick-access icons/tiles directing users to frequently used resources
- Simplifies navigation by grouping critical department tools in one place
Goals- Prominent cards illustrating clear, measurable objectives (e.g., revenue growth)
- Keeps everyone aligned by showcasing priorities at a glance
Department Policies- Horizontal carousel or tiles for policy documents (Word, PDF) with quick previews
- Ensures staff can easily find and reference key procedural docs
Important Documents- Card layout featuring essential policies and handbooks in downloadable format
- Centralizes employee manuals for quick reference and compliance
Meet the SMEs- Showcases expert profiles with names, roles, and potential contact links.
- Makes it easy to identify and reach out to departmental specialists
Department News- Date-stamped announcements or articles with brief summaries
- Provides timely updates on departmental or industry developments

EMPLOYEE RESOURCES​

WebpartDescription
Employee Resources Banner- Illustrated hero section showing various employee service categories (IT, HR, etc,)
- Helps staff quickly spot essential support areas and request help,
Resources Links- Icon-based shortcuts to critical internal portals or tools (travel, marketing, contacts)
- Speeds up navigation to commonly accessed services.
Benefits and Perks- Displays health insurance, retirement plans, and wellness program info.
- Links to detailed PDF documents explaning each benefit offering.
Share Your Ideas- Calls employees to submit suggestions, foatering and innovative culture.
- May link to a feedback form or discussing explaning each benefit offering.
Newsletter- Showcases the latest monthly publication with organizational highlights.
- Keeps employees informed about current evets, milestones, and stories.
Trainings- Displays available or upcoming sessions with tags like "New Course".
- Direct links to registration or deeper course info encourage ongoing development.

POLICIES & PROCEDURES​

WebpartDescription
Banner & Title- Visual theme emphasizing security and compliance, plus rotating updates.
- Immediately draws attention to new or crucial policy changes.
Policy Links- Icon-based categories for HR, Genral, DEI, Travel, and other key policies.
- Streamlines navigation to relevant policy documents or sub-pages.
SOPs (Standard Operating Procedures)- Carousel of PDF documents outlining critical processes like Data Security.
- Offers quick scrolling to find and open the needed procedural guide.
FAQs- Expandable common questions on data privacy, refunds and more.
- Promotes self-service by offering immediate answers to frequent queries.
Contact HR & Legal Teams- Profile-like cards with names, roles, and direct links for support)
- Streamlines access to departmental experts for policy-related questions.

🧹 Uninstall Guide​

Follow the steps below to uninstall the Intranet Design 2 Sub Pages by SharePoint Designs app from your SharePoint site:

  1. Go to your SharePoint site and click on Site Contents from the left side navigation or the settings menu.
  2. Find Intranet Design 2 Sub Pages by SharePoint Designs in the list of installed apps.
  3. Click the three dots (···) next to the app name and select "Remove".
  4. If prompted to switch to the Classic Experience, follow the prompt to proceed.
  5. In the Classic Experience, hover over the app again, click the three dots (···), and then click Remove to finalize the uninstallation.

🛠️ Troubleshooting Common Issues​

⚠️ Issue: Web Part Not Displaying Correctly​

Solution: Ensure that the web part has been added to a modern SharePoint page and that the page has been republished. Check for any missing permissions that might be required for the web part to function correctly.

🗃️ Issue: Lists/Library Not Created​

Solution: Verify that the "Apply template" button was clicked after adding the "Design 2 Sub Pages Setup" web part. If the lists/Library are still not created, delete the page and reapply the design.

📝 Issue: Missing Demo Items​

Solution: Check if the lists items are present in the Site Contents. If the lists are empty, manually add demo items or reapply the design.

🌟 Best Practices​

🔁 Regular Updates​

  • Keep Content Fresh: Regularly update the content on your SharePoint site to keep it relevant and engaging.
  • Monitor Performance: Regularly check the performance of your SharePoint site and make necessary adjustments to improve speed and user experience.

🎓 User Training​

  • Provide Training: Offer training sessions for users to help them understand how to use the SharePoint site effectively.
  • Create Documentation: Develop comprehensive documentation to guide users on how to navigate and use the site.

🔐 Security Measures​

  • Implement Security Protocols: Ensure that proper security measures are in place to protect sensitive information.
  • Regular Audits: Conduct regular security audits to identify and address potential vulnerabilities.

🗣️ User Feedback​

  • Collect Feedback: Regularly collect feedback from users to understand their needs and improve the site accordingly.
  • Act on Feedback: Implement changes based on user feedback to enhance the overall user experience.

🤝 Collaboration​

  • Encourage Collaboration: Promote collaboration among team members by providing tools and features that facilitate communication and teamwork.
  • Use SharePoint Features: Utilize SharePoint features such as document libraries, lists, and workflows to streamline collaboration and improve productivity.

🧑‍💼 User Permissions​

🗂️ Assigning Permissions​

  • Site Owners: Have full control over the site and can manage permissions for other users.
  • Site Members: Can contribute content and interact with the site but have limited administrative capabilities.
  • Site Visitors: Have read-only access to the site and cannot make any changes.

🛡️ Managing Permissions​

  • Permission Levels: Define different levels of access for users based on their roles and responsibilities.
  • Custom Permissions: Create custom permission levels to meet specific needs and requirements.
  • Inheritance: Manage permissions inheritance to ensure consistency across different site collections and subsites.

🧾 Best Practices for Permissions​

  • Least Privilege Principle: Assign the minimum level of permissions necessary for users to perform their tasks.
  • Regular Reviews: Conduct regular reviews of user permissions to ensure they are up-to-date and aligned with current roles.
  • Documentation: Maintain documentation of user permissions and any changes made to ensure transparency and accountability.

🆘 Support​

Please contact SharePoint Designs 🌐 www.sharepointdesigns.com 📧 support@sharepointdesigns.com